In order to promote activities defined in the DHN Constitution, working groups may be established under the association, under the auspices of the Board, to focus on a specific area of interest relevant to the DHN. Guidelines for setting up working groups are specified in the Bylaws that were presented at the General Meeting on 7th March 2019.
The following informal groups will be seeking to submit proposal to become DHN Working Groups:
- Digital Humanities in Higher Education (DHHE)
- Digital Humanities in Libraries, Archives and Museums Working Group (DHLAM)
Bylaws for Working Groups in DHN
(1) The Board of DHN provides the following bylaws for the constitution of Working Groups in DHN (WGs), including their tasks and resolutions, their internal communication and conduct of meetings.
(1) WGs are a members’ initiative. They can be created by any number of members around any topic within the scope of DHN.
(2) WGs can be established upon application to the Board of DHN. For this purpose, a short description (ca. 300 words) of the WG’s scope and purpose and how these relate to the general scope and purpose of DHN, has to be submitted to the Board of DHN for approval. The applications will be accepted on a rolling basis.
(3) The WG designates a chair who reports for the Board of DHN, calls meetings for the WG and manages the WG. The WG may designate one co-chair.
(4) The Board of DHN announces the establishment of WGs through the DHN website (www.dig-hum-nord.eu), via email to all members, and as part of the annual report at the GM.
(5) The Board of DHN can be notified of a deputy for the chair or co-chair of the WG at anytime and at short notice.
(1) Anyone who is a DHN member in good standing can apply to join WGs. Applications are sent to the WG’s chair (and co-chair) who informs the DHN Board about new memberships.
(2) The chair (and co-chair) of a WG must be a member in good standing of DHN.
(1) The WG meets at least once a year, usually during the annual conference of DHN.
(2) The WG’s chair (and co-chair) informs the members of the planned meeting at least 4 weeks prior to the meeting’s date.
(3) The WGs are encouraged to hold at least one online meeting per year.
(1) The WG’s chair (and co-chair) report on the progress of the WG at the annual GM of DHN. The report should also be published on the DHN website.
(2) Each WG has its own dedicated section on the DHN website. The page should include the objective of the WG, the chair (and co-chairs) contacts and the names of members. The WG’s chair (and co-chair) is responsible for regularly updating the WG’s page.
(1) Travel expenses for members of WGs are generally not covered by DHN.
(2) The WGs can apply for funding for their activities (workshops, publications) by sending a proposal of max. 500 words to the DHN Board.
(3) The DHN Board will suggest the amount of available funding for WGs in the draft financial plan proposed to the GM.
(1) A WG can be terminated at any time at the request of its chair (and co-chair). The WG’s chair (and co-chair) should inform the DHN Board at least 4 weeks before the GM.
(2) If a WG does not have any activities within two years of its establishment or the chair (and co-chair) do not report at two consecutive GMs, the WG will be dissolved by the DHN Board.
8 Changes to the Bylaws
(1) Changes to the Bylaws can be proposed to the DHN Board by chairs (and co-chairs) of WGs. The DHN Board will decide on proposals to changing the Bylaws at its monthly board meeting.
(2) The DHN Board can make changes to the Bylaws. The Board will inform the members of DHN about changes on the DHN website (www.dig-hum-nord.eu), via email to its members and in the annual report to the GM.